Public Records Database
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Purchasing Documents
| Document Name | Document Description |
|---|---|
| Addenda | Changes made to bid or RFP specifications |
| Bid | Request for pricing for a specific project |
| Change Order | A change to the conditions and/or specifications of a current agreement |
| Contract | Signed agreement between City and vendor |
| Correspondence | Miscellaneous bid or RFP related correspondence |
| Insurance Certificate | A certificate of insurance indicating coverage type(s), limits and levels of insurance for a specified vendor. |
| LP Authorized Disbursement | Verification of payment disbursed on a current lease purchase |
| LP Payment | Lease purchase information |
| Pre-bid | List of pre-bid attendees |
| Purchase Orders | Order for goods and services |
| Response | Information submitted by vendors in response to a bid or RFP |
| RFP | Request for solutions and pricing for a proposed task or project |
| Specification | Requirements within a bid or RFP |
| Tally | Summary of pricing received from each responding vendors. |
| Vendor List | List of organizations that were sent an invitation to bid on a project |
| Work Order | Authorization to obtain services from a vendor |